Protect Your Tech

Give your technology a fresh start for 2015

November 2014

The New Year is just around the corner, and with it, will come a host of upgrades and gadgets as well as new hacker threats and viruses. Before closing out 2014, take the time to safeguard the technology that will keep your business running safely and smoothly.

Reboot Now and Reboot Often

According to Keith Tanaka, vice president of small business at Digity, a technology advisory firm, one of the most important things you can do is also the simplest—shut down your devices and restart.

Rebooting your server can help increase its speed and prevent crashes. Tanaka recommends rebooting servers on a monthly basis.

Laptops and desktops should be shut down and brought back up regularly as well. Whether the device runs on an Apple or Microsoft operating system, shutting it down and restarting prompts software updates. “Rebooting is healthy,” says Tanaka. “It affords a systems check. It updates your operating system’s recalls and patches. Updates are important to protect yourself against the latest hackers and viruses and to make sure the integrity of your system is up to par".

When you shut down your device, receiving pop-up after pop-up asking if you want to save open documents can be annoying; however, it’s also a safeguard against losing files in the event of a crash. This step also ensures that you have remote access to the most up-to-date files, whether you are saving to a server or a cloud-based program.

Mobile phones are becoming more and more critical to business owners, and you need to look at the phone as a piece of business technology. Many people don’t realize that there is critical data stored on their mobile phones. To back up the data on your phone, perform a daily synch to your cloud service or device that gets backed up to your server.

Keep Data Safe

Backing up your server, as well as your computers, to remote or cloud storage is critical to avoiding data loss and ensuring business continuity. But there are other ways you should be protecting your business data.

During the holiday season, business technology is especially susceptible to viruses and data security breaches because of the increase in online shopping. As you or your employees are putting credit card information out there, make sure your anti-virus software is up-to-date.

"Do you have a dependable antivirus program?” asks Tanaka. “Because if there were any back doors that were somehow hacked, the antivirus would pick that up. Last year we saw huge data security breaches, so business owners need to make sure they not only have dependable antivirus software, but make sure they also download and update it.”

Tanaka also says that the end of the year is a good time to review permissions and passwords. Take inventory of which employees and vendors have permission to access your server or cloud databases. Do the right people have the right access to keep your business running in case of an emergency? Are the restrictions tight enough?

It’s also a good time to make a list of all your systems, device, and website passwords and then change those passwords. “Some people keep the same passwords for years because they are easy to remember,” says Tanaka. “But that is a hacker’s dream. If you are changing your passwords, you are thwarting an attack on things that can easily be hacked.”


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