Tackling Cloud Adaptation Issues

Make the transition to cloud technology as easy as possible by addressing major issues head-on.

August 2015

Change is difficult. However, when presented with the increased mobility, flexibility and scalability that cloud technology can offer your business, change can be a very good thing. Moving from location-based software to cloud applications can be painless, if you are prepared to address transition issues.

Can my business afford to move to the cloud?

Using cloud technology for any business function, such as marketing, accounting or file-sharing, can translate into cost savings. While it may be necessary to pay subscription fees, there are almost no infrastructure costs or other capital expenses to start. This also means saving money on maintenance or replacement of equipment, such as servers or routers.

Is my data safe in the cloud?

Cloud technology has revolutionized how people collaborate, share information and access documents. There can be security risks, however.

Most cloud applications have security measures in place to protect your data. For example, Dropbox, a popular document-sharing platform, allows you to email a link to secure files. Before doing so, users should check the box that indicates whether anyone receiving that link can open the file, or if only the people to whom the link was explicitly emailed will be permitted to open it.

Paying attention to these types of details is critical to cloud security. When you train your employees on using cloud applications for your business, clearly communicate the potential impact that checking a box, or not checking a box, can have on their security.

You can read about additional steps you can take in “Bulletproof Your Cloud Security.”

How practical is this app for my business?

Many cloud applications allow you to try them out for free before buying or subscribing. Free trials typically give you access to only the most basic features and tools; however, trying before you buy will give you a sense of how the program fits into—and potentially improves—your company’s workflow. Your employees will get a chance to explore the application, which could ease their apprehension about using unfamiliar technology.

Will my employees and I be able to learn several new programs at once?

Speaking of using unfamiliar technology, you and your employees may have a bit of concern about uprooting your current technology and adopting new apps. If this is the case, consider a hybrid cloud approach. Cloud technology does not require an all-or-nothing strategy, and few companies can afford that type of rip-and-replace approach.

With a hybrid approach, you integrate on-premise programs with cloud-based apps. For example, you may want to move your marketing functions to cloud applications and keep your existing accounting software in use for a period of time. You can choose to migrate first those functions that require the most flexibility and mobility. A good time to look at switching functions to the cloud is when on-premise software requires updating.

By tackling these potential issues head-on, you set up your business for successfully integrating cloud technology and reaping maximum benefit.

 

Topics: SMALL BUSINESS

 

 

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